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Aleksi Pulkkanen

Co-Founder and COO of Agendium Ltd
Project Management
Added to category

Agendium's new product Workli.st will launch on 02/2017: Sign up for Early Access now!

Post originally published on http://workli.st.

We're very happy to tell you, that we'll be launching a project management software called Workli.st at the start of next year. This post offers quite a few details our approach, the product itself and the launch. Read them on the short form (the summary) or the long one (the whole post).

Summary

What's Worklist? Workli.st is a project management software. It does the project management basics well, like resourcing, budgeting, task management and collaboration. But it's especially good at one thing: getting all different kinds of participants along and serving them in the best possible way.

Who is it designed for? Worklist is designed for versatile project teams, where some members are key participants, some just have a small role in the project, and some are stakeholders overlooking the whole thing, but not so into details.

What does it cost? The basic version of Worklist costs 9€ per month for each internal user. We also recommend getting the Launch Pack, which includes training and lots of support at a one-time price of 495€.

How to get started? Worklist will be launched on 02/2017, but we will start accepting beta users at the start of 2017. Sign up now to hear about the first wave!

How does it work? Read below and leave your comments to know more. :)

What's our take on project management?

It feels like project management software has been here since the dawn of time. There are many approaches - some really simplified like Trello or Basecamp, and some really robust and extensive like MS Project or JIRA. And some of these products are really good too!

But project management is a really vast field, where different people and organizations need different kinds of things. One thing that we've noticed is, many people have bad experiences of using project tools. They're too tricky, they demand too much from the whole team, or due to one reason or another, they're ultimately left unused.

The key in our approach is, that each user takes part in their own way. The project manager uses the power tools, the rest of the team takes part through their everyday tools (e.g. email and calendar) and the customer gets a summarizing report of what's happening. This also underlines our focus - we're focusing on teams with various participants, not just the teams who sit and work together each day.

So... what will Workli.st be?

Worklist will be the project management software for people, who want to take care of the project but not the make such a big fuzz about all the management stuff. Keep things in control for you, but make it easy for others to participate through calendar & email.

Powerful tools for the Project Manager and core team

Project Manager is the main user of project management software. Others need good ways for taking part that fit them the best.

Worklist's main views are designed for the PM. You can define a tree-like structure that fits your project the best. A single project can be divided down to

  • Folders (they include)
  • Worklists (they include)
  • and Tasks

Worklist is the level that's used to define the default participants and budget for its tasks. A task can be collaborated on and it includes the key information

  • Description
  • Schedule
  • Hours worked
  • and Collaboration Info (e.g. messages and files)

Calendar view for the rest of the team and single-task contributors

Project management tools need to support the work of the whole project team. But it's the PM that needs to manage and plan, others need to do their part in helping the project be a success.

Often a big challenge for the PM is getting the rest of the project team committed to the execution practices. How to report on progress, how to share deadlines, how to communicate to the customer.

Workli.st makes it easy for team members to stay up-to-date and report on their activities, as the main information is available straight in their calendars and emails. When the project tools integrate nicely to the apps and devices you use every day, it's smooth to handle your project responsibilities too.

Calendar integration shows the tasks for the relevant people in calendar (Google and Outlook) by their start and end dates, and offers a link straight into Workli.st and the task view of the right task.

Send out or present clear project overviews for stakeholders

Project stakeholders are the ones who are interested in the big picture of the project. They're often ultimately responsible for the results or paying the actual bills, so they want to know things like "Are things running as planned? Are we on schedule? How's the budget looking?" without too much fuzz.

Workli.st enables you to create many kinds of reports that summarize key things. Use automatic reports (see the pic) or print out the things you want in the format that best suits your needs:

  • kanban
  • gantt
  • timeline
  • basic list

You can either print reports as pdf and e.g. send them via email, or invite people to view them on your project workspace.

The whole idea is, that the stakeholders can be kept up-to-date easily and they receive just the amount of information they need, as simply as possible.

Cool features for all project mgmt basics!

Our approach has been to combine best project management practices from our own experience and also from other globally successful web tools. We've come up with a few pretty cool concepts to help your project work:

INBOX - That's where you'll find all discussion related to the tasks and projects you're part of.

MY WORK - That's the place to view the things on your personal responsibility.

REPORTS - This is where you can dig out stuff with basically any criteria - to view by yourself or to send out for stakeholders.

VIEWS - Sometimes you want to see a clear list of tasks, sometimes a kanban divided by task statuses, sometimes a Gantt-chart divided by each team member's resourse usage. Worklist adjusts to your needs, every single time!

Feel like a "worklister" already? Sign up for early access now!

If you want to be one of the first to go live with us, sign up now and we'll reserve you a spot as one of the early "worklisters". You'll get a chance to influence the development and to take advantage of probably the best take on project management software there ever will be. :)

Sign up now

Leave any comments below - we're eager to discuss with you!

Aleksi Pulkkanen

Aleksi is an expert in methods and digital apps for project work. He's a M.Sc. in Industrial Engineering and the Co-founder and COO of Agendium Ltd.
Project Management
Added to category
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Agendium's new product Workli.st will launch on 02/2017: Sign up for Early Access now!
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